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Short Term Coordinator Finance/Admin

Open Opened on July 28, 2025
Main contact
Food Trucks Association of Canada
Food Trucks Association of Canada
Floradale, Ontario, Canada
Jana Ray
Jana Ray
COO | Executive Director | VP Strategy
(25)
4
Portals
(1)
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Project
Academic experience
80 hours of work total
Learner
Anywhere
Intermediate level

Project scope

Categories
Financial modeling Financial services Information technology Operations
Skills
finance accounting information and learning technology (ilt) agile project management administrative functions
Details

Position Overview

Duration: 2 weeks (10 business days)

Students: 1-2 students

Organizations: Food Trucks Association of Canada (FTAC)


This placement provides hands-on experience in nonprofit financial management, including budget analysis, financial reporting, and process improvement. Students will develop practical accounting skills while gaining insight into the unique financial challenges and opportunities in the nonprofit sector.

Learning Objectives

By the end of this placement, students will be able to:

  • Analyze nonprofit financial statements and budget variances
  • Create efficient financial tracking and reporting systems
  • Understand nonprofit accounting principles and regulations
  • Develop process improvements for financial operations
  • Apply accounting software and tools in a real-world context
Deliverables

Week 1 Deliverables

Days 1-2: Financial Systems Assessment

  • Outcome: Clear understanding of current financial processes and pain points
  • Deliverable: Financial systems audit report including:
  • Review of current accounting software usage
  • Documentation of existing financial workflows
  • Identification of inefficiencies or gaps


Days 3-5: Budget Analysis & Variance Reporting

  • Outcome: Comprehensive analysis of organizational financial performance
  • Deliverable: Budget variance analysis including:
  • Year-to-date budget vs. actual comparison
  • Variance explanations and trend analysis
  • Cash flow projection for next quarter

Week 2 Deliverables

Days 6-7: Process Improvement Recommendations

  • Outcome: Actionable recommendations for enhanced financial efficiency
  • Deliverable: Process improvement plan including:
  • Streamlined invoice processing workflow
  • Enhanced expense tracking templates
  • Recommendations for automation opportunities


Days 8-10: Financial Dashboard Development

  • Outcome: User-friendly financial monitoring tools
  • Deliverable: Financial dashboard package including:
  • Monthly financial summary template
  • Key performance indicator tracking spreadsheet
  • Visual reporting templates for board presentations
  • Implementation guide and training materials

Success Metrics

  • Accuracy and insight of financial analysis
  • Practicality and feasibility of process improvements
  • Usability and professional quality of developed templates
  • Demonstration of nonprofit accounting knowledge
  • Effectiveness of recommendations for operational efficiency


Mentorship
Domain expertise and knowledge

Providing specialized knowledge in the project subject area, with industry context.

Skills, knowledge and expertise

Sharing knowledge in specific technical skills, techniques, methodologies required for the project.

Hands-on support

Direct involvement in project tasks, offering guidance, and demonstrating techniques.

Tools and/or resources

Providing access to necessary tools, software, and resources required for project completion.

Regular meetings

Scheduled check-ins to discuss progress, address challenges, and provide feedback.

Supported causes

The global challenges this project addresses, aligning with the United Nations Sustainable Development Goals (SDGs). Learn more about all 17 SDGs here.

Industry, innovation and infrastructure

About the company

Company
https://foodtrucksofcanada.org
Floradale, Ontario, Canada
2 - 10 employees
Food & beverage, Non-profit, philanthropic & civil society
Representation
BIPOC-Owned Community-Focused Minority-Owned Small Business Women-Owned

The Food Trucks Association of Canada (FTAC) is a national, nonprofit organization which was first registered in Canada in the late summer of 2020, in the earlier period of onset of the pandemic.

https://www150.statcan.gc.ca/n1/pub/45-28-0001/2021001/article/00010-eng.htm

An agile approach has been taken and we are now looking to redefine how we can best start and grow to support the industry. It is critically important to us to provide real and lasting value to our members.

Projects that are taken on by students and courses in the Riipen platform will be instrumental in our ability to build capacity to deliver that value.
To date, the work of the Food Trucks Association of Canada has been led by a volunteer Executive Director who is a passionate advocate in this space, and has leveraged a 75% student body of employees made available through various employment subsidies. It is a key part of our mandate to support student learning.

The NAICS code for the Food Trucks is 7223 and other code subsets.